How to Password Protect or Encrypt MS Office Documents?

By Mr.Byte • July 25, 2007

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Office documents like Word, Excel and PowerPoint are one of the most widely used forms to express ones opinion or for documentation at a professional level. Sometimes it’s necessary to password protect or keep it encrypted for the reasons of security and most often even the service level agreements between servicing partners require to keep the office documents encrypted when its send over e-mail.

So how to keep an office document encrypted or password protected?

Before you save, set the document to be encrypted by giving the password and it will require the same password to be given to open it in any system.

To set a password, follow these steps:

Step 1: Click the Office button (For those who don’t know what’s an office button, it’s the spherical ball with Office Icon at the top left corner of Office applications)

Step 2: Roll down to Prepare and Click Encrypt Document.

Encrypt Document

Step 3: You will be given a pop-up box to enter the password. (Remember: The password is case sensitive)

Password to Encrypt Office Doc

Step 4: Enter the password twice and click Ok

Now the document is encrypted and it will require the password to view the contents of the document. This procedure can be used of for Office Documents like Word, Excel and Powerpoint from Office 2007 or earlier versions.

Categories: How To, Software, Tips, Tutorial
Tags: Encrypt, Excel, How To, MS Office, Office 2007, Password-Protect, Powerpoint, Software, Tips, Tutorial, Word

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8 Responses to “How to Password Protect or Encrypt MS Office Documents?”

Zwall
January 28, 2008 at 3:59 am | Permalink

Thanks a ton… this information was just what I was looking for.
me
October 10, 2008 at 2:07 pm | Permalink

thnks>>but i didn’t find Encrypt Document option in the Office button ,also i didn’t find it in tools menu.
where can i find it ,please?

any help will be appreciated…
me
October 10, 2008 at 2:15 pm | Permalink

its work
i find it by >>Clicking on the Office button, selecting Prepare and clicking on Encrypt Document option.
BOB
November 1, 2008 at 4:51 pm | Permalink

Great Help!

Thanks a lot!
abdullah
November 11, 2008 at 9:16 am | Permalink

how can i remove secuirty from this document
Girish
December 28, 2008 at 1:16 am | Permalink

Thanks. It was much needed and difficult to find requirenment.
Iadora
August 28, 2009 at 2:19 am | Permalink

I did this but the problem is that now the password doesn’t work to open the file!

Can U help me open it now???

THX!
sushil
December 11, 2009 at 1:37 pm | Permalink

thank u so much….the information provided is very useful …..