Lyte Byte

Office documents like Word, Excel and PowerPoint are one of the most widely used forms to express ones opinion or for documentation at a professional level. Sometimes it’s necessary to password protect or keep it encrypted for the reasons of security and most often even the service level agreements between servicing partners require to keep the office documents encrypted when its send over e-mail.

So how to keep an office document encrypted or password protected?

Before you save, set the document to be encrypted by giving the password and it will require the same password to be given to open it in any system.

To set a password, follow these steps:

Step 1: Click the Office button (For those who don’t know what’s an office button, it’s the spherical ball with Office Icon at the top left corner of Office applications)

Step 2: Roll down to Prepare and Click Encrypt Document.

Step 3: You will be given a pop-up box to enter the password. (Remember: The password is case sensitive)

Step 4: Enter the password twice and click Ok

Now the document is encrypted and it will require the password to view the contents of the document. This procedure can be used of for Office Documents like Word, Excel and Powerpoint from Office 2007 or earlier versions.