How to setup desktop alert or email notification for Gmail or IMAP accounts in Outlook 2007?
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If you are using a POP account or mails delivered to your personal account in Outlook, then probably you would have liked the small alert that you get when you get a new email. But with mails delivered using Gmail or any mail account through IMAP, then you might not have seen the alert. This is annoying sometimes cause you have to check the outlook every now and then for any new mails.
But you can create a new mail alert in Outlook for Gmail or any IMAP account and you can get notified whenever you get a new mail.
So how to setup desktop alert or email notification for Gmail or IMAP accounts in Outlook 2007?
Open Outlook -> Tools –> Rules and Alerts.
Under E-mail Rules, make sure you have choose the gmail.com account and click on New Rule.
Under Rules Wizard –> Step 1: Select a Template –> choose Display mail from someone in the New Item Alert Window – > Next.
Uncheck from people or distribution list and check the box for through the specified account.
Now in the bottom of that page, under Step 2: Edit the rule description –> Click the underlined word specified. In the pop-up box, choose the Gmail or other IMAP account. Click Ok.
Click the underlined word, a specific message. You can enter something like New Mail Alert or whatever you may like!
Click Next and if there are any exceptions that you may want to include, you can add otherwise you can just click Next.
In the last step, if you want you can give a name for this rule as New Mail Alert or something. Make sure to check Turn on this rule. Click Finish and Ok.
Now if there is any new mail coming to your Gmail or IMAP account, you will get a desktop alert.
Tip: If you are using Gmail in Outlook, you can move the Gmail pst file to another folder and save space in your c drive.
[...] Another Tip: If you are using Gmaill in Outlook, you can setup New Email Notification as Desktop Alert [...]
[...] Lytebyte shows you how to configure an Outlook rule to compensate. The rule is designed for Outlook 2007. I imagine, but have not proven yet, that this would also work for Outlook 2003. This entry was posted in Uncategorized and tagged e-mail, Gmail, Outlook. Bookmark the permalink. Post a comment or leave a trackback: Trackback URL. « Don’t get scared by the headlines [...]
Missed the ghosted email notification when I moved to IMAP system, this works, cheers for the tip.
I can get the New Mail Alert to work perfectly, but somehow the “Dekstop alert”, (little window rising out of the taskbar for a few seconds) doesn’t seem to operate.
Any ideas why?
In Outlook 2010 (beta) there is an option to select ‘Desktop Alert’ as the action when receiving new mail from an account, that way you don’t need to specify a custom msg, it just uses the regular alert you would get from any POP/Exchange Mail.
Thanks for the post, was helpful for me setting up new mail notifiers
Working so far, I also set up for my exchange so I must close the alert window if an email comes in. I would like to have separate alert boxes for each account but this is better than never knowing if Gmail was getting messages.
Thanks
The “Desktop Alert” is different from the “New Mail Notification”. The ‘ghosted’ Alert pops up in the bottom right corner of the screen when a new message arrives and allows you to flag, mark as read and delete the message without having to open Outlook. It can be turned on/off through Tools->Options->Email Options->Advanced. However, it appears to only work with the Default email client, so if you have more than one account only mail through the main one will show up.
“New Mail Notification” is set up by creating a Rule (as described above) to meet certain criteria. It will show the message(s) in a solid window that stays on your desktop until you click on the message. The difference being that the only function of this feature is to alert you to the message and allow you to open it.
I do not see the ‘Apply changes to this folder’ option in the Rules and Alerts window as shown in the Second image above.I have Outlook 2007,please advise.
Hi I am using Outlook 2007 SP2 on a Windows XP Professional Platform.I am syncing my gmail account with Outlook using IMAP.I have also set up a rule for New item Alerts as described here to alert me when a new mail arrives in my gmail account
I do get the New Item Alerts pop up window when i recieve new mails in gmail but when i click on ‘Open item’ in this window it gives me the following message:
‘The item cannot be opened.It may have been moved or deleted’ .
I don’t understand why i am this message when the mail is still in the IMAP mailbox.Please advise.Thanks.
[...] pe un cont IMAP. Impardonabil , a? spune, pentru cu client de mail de talia lui.. Link1 ?i Link2 Ini?ial am folosit pe a 2-a ,apoi am trecut la prima ?i acum o s? trec iar la a 2-a, e [...]